Restaurant & Hospitality Accounting
Clear financial reporting for restaurants and hospitality venues where daily complexity meets monthly clarity
Return HomeWhat This Service Delivers
You'll receive accurate financial reports that make sense of your restaurant or hospitality operation. Each month, you'll see exactly where your money goes, which menu items contribute most to profitability, and how labor costs align with revenue patterns.
This service transforms the daily rush of transactions into organized financial information that helps you make decisions with confidence rather than guesswork.
The Challenge You're Facing
Running a restaurant or hospitality venue means managing dozens of moving pieces every single day. Cash, credit cards, delivery platforms, tips, inventory shrinkage, food costs that fluctuate with supplier pricing, and labor that shifts with business volume.
When you finally sit down at month's end to review numbers, the picture often feels incomplete or confusing. Discrepancies between your POS system and bank deposits take time to investigate. Food cost percentages seem higher than they should be, but pinpointing the cause requires data you don't have organized.
You need financial clarity, but the daily demands of running your operation leave little time for the detailed reconciliation work that produces it.
How We Address This
Daily Transaction Reconciliation
We match your POS reports with actual bank deposits, payment processor statements, and delivery platform transfers. This daily attention prevents small discrepancies from becoming month-end mysteries.
Food Cost Tracking
We maintain records of your inventory purchases and usage, calculating food cost percentages by category and menu item where your systems allow. This helps you identify which items contribute most to profitability.
Tip and Payroll Reporting
We organize tip declarations, ensure proper allocation between service staff, and maintain records that support accurate payroll processing and tax reporting.
Monthly Financial Summaries
You receive clear reports showing revenue by source, major expense categories, prime cost calculations, and comparison to previous periods. These reports focus on the metrics that matter most for hospitality operations.
Working Together
Initial Setup
We begin by connecting with your POS system, payment processors, and bank accounts. This setup takes about two weeks as we establish processes for data collection and learn the specific patterns of your operation.
Daily Operations
Each business day, we collect transaction data and perform reconciliation. You won't need to change how you operate, but having organized closing procedures helps ensure data accuracy.
Monthly Reporting
Within five business days of month end, you receive your financial reports. We're available to walk through the numbers, answer questions, and discuss patterns we've noticed in your operations.
Ongoing Support
Throughout the month, we remain accessible for questions about specific transactions, vendor payments, or financial decisions you're considering. This ongoing conversation helps ensure the accounting serves your actual needs.
Investment and Value
Comprehensive accounting for your hospitality operation
What's Included
This monthly investment covers all aspects of your restaurant or hospitality accounting needs. The time you gain back can be redirected toward menu development, staff training, or simply stepping away from the business occasionally.
Our Approach and Results Framework
How We Measure Progress
Success with this service means you can answer financial questions about your business without searching through multiple systems or waiting until month end. Within the first month, you'll have organized historical data. By month three, you'll see clear patterns in your operation that support better decision making.
Typical Timeline
Most restaurants establish smooth operations with this service in the following timeframe:
- Weeks 1-2: System integration and initial data organization
- Month 1: First complete monthly report and baseline establishment
- Months 2-3: Pattern identification and process refinement
- Ongoing: Consistent reporting and responsive support
What to Expect Realistically
This service provides organized financial information and clearer understanding of your numbers. It won't make operational challenges disappear, but it will give you better visibility into where attention is needed and help you track the impact of changes you make.
Working Together With Confidence
We understand that choosing accounting services requires trust. You're allowing someone access to detailed financial information and relying on their accuracy and discretion.
Our Commitment
If at any point during your first three months you feel this service isn't meeting your needs, we'll work with you to address concerns and adjust our approach. Should you decide it's not the right fit, we'll organize and transfer your financial records with no obstacles.
We've built our business on long-term relationships, not contracts that trap clients. You're welcome to discuss your needs with us before making any commitment.
Our goal is to become a reliable partner in your operation, someone you can reach out to with questions and trust to maintain accurate records month after month.
Getting Started
Step One: Initial Conversation
Reach out through our contact form or email us at [email protected]. We'll schedule a call to discuss your specific operation, what systems you currently use, and what financial information would be most helpful to you.
Step Two: Service Proposal
Based on our conversation, we'll outline exactly what we can provide for your restaurant or hospitality venue. This includes the specific reports you'll receive and how we'll work with your existing systems.
Step Three: Onboarding
Once you decide to move forward, we coordinate access to your systems and begin the setup process. We handle this carefully to minimize any disruption to your daily operations.
What Happens Next
After setup, you'll receive your first monthly report and we establish our regular communication rhythm. Most clients find that within six weeks, the service becomes a seamless part of their operation.
Ready to Discuss Your Restaurant Accounting Needs?
We're here to answer questions about how this service works with your specific operation. Reach out to start a conversation about your accounting needs.
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